Volunteer Lethbridge
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About the Position
Organization
Position: Events Coordinator
Description: -The Coordinator, Events is a full-time position that is compensated through base salary
-This position oversees all aspects of event planning for both small and large scale events, including but not limited to Exhibition Park’s Signature Events, weddings, receptions, meetings, conferences, tradeshows and more
-This position is responsible for booking and coordinating internal and external assigned events based on sales volume
-This position requires strong administrative and customer service skills, adaptability to dynamic situations and requires the ability to work flexible hours in a fast paced environment
Responsibilities: -Build strong working relationships with clients
-Responsible to sell and assign exhibitor spaces
-Strong communication skills
-Process payments and prepare billing for facility bookings
-Use project management skills to produce events on or under budget
-Strong knowledge of the on-site venues to capitalize on sales opportunities for future events
-Lead on assigned shows, developing and maintaining communication with exhibitors
-Understanding the complex needs of different events, and clients
-Research, recruit and liaise with vendors
-Create event proposals
-Work closely with internal departments
-Assist with event supplies and rentals as required
-Responsible for maintaining the link between the event committees and staff
-Responsible to ensure all shows are within guidelines of the Fire Department, AB Health and AGLC regulations
-Performs related duties as required
Qualifications: -Diploma or Bachelor’s Degree in business, marketing, communications, public relations, hospitality management, Arts, Recreation, Sport, and Tourism (BARTS) or a related field. A combination of education and work experience will be considered.
-Related experience in the non-profit, event planning and/or marketing sector preferred
-Strong computer skills, knowledge of MS Office and familiarity with event registration software
-Well organized, detail oriented with strong organizational and time management skills
-Enjoy working in a dynamic environment and able to manage multiple events simultaneously
-Excellent written and oral communication skills with the ability to work under tight timelines
-Expects highest quality performance from self and others
-Ability to build relationships, work and contribute in a team based environment and deliver excellence in client service
-Passionate about a career in events industry
-Strong problem solving, organizational and interpersonal skills
Benefits: -Primarily in an office environment
-Ability to work long or unpredictable hours on weekdays, weekends and holidays as needed including all Exhibition Park Signature Events
-Team and self-management experience preferred
-Able to handle stress and problem-solve
-Some exposure to stairs, uneven footing, outside weather and large numbers of people
Contact Information:
INTERESTED INDIVIDUALS PLEASE SEND YOUR RESUME TO:
[email protected], be sure to reference the job description title in the subject of the email.
OR HAND OR MAIL DELIVERY to:
Reception, South Pavilion Building, Main Level
3401 Parkside Drive South
Lethbridge, Alberta T1J 4R3
DR. FOSTER JAMES PENNY BUILDING
324 5TH STREET SOUTH
LETHBRIDGE, ALBERTA
T1J 2B5
PHONE: 403-332-4320
FAX: 403-332-4321

 

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